Coordination and Institutional Development of PILIDO

PILIDO is currently involved in implementing projects in forty (40) villages of the four (4) Districts: Kiteto, Longido, Monduli and Simanjiro. These projects include collective village land demarcation, surveying and titling, addressing climate variability; awareness building, organizing womens’ groups for small-scale income generation projects; supporting primary health care initiatives; . Although PILIDO has put in place key policies, systems and procedures to provide guidance and management to its operations, there is still need to strengthen them. It is therefore important that PILIDO secure its coordination and institutional capacity, as well as its effectiveness.

All the field programme activates, i.e. natural resource governance and management; women empowerment and gender equality; livestock transformation and resilience to climate change are all coordinated from the PILIDO Head Office in Arusha.

These activities are supported by an efficient management team with adequate managerial skills; systems to support programme planning, monitoring, evaluation and reporting. The coordination unit ensures that field activities address the mission, vision and the reason for the very existence of PILIDO as an organisation.

Plans for PILIDO Coordination and Institutional Development

This sixth component of PILIDO’s 5-Year Plan addresses institutional needs and requirements (what requirements) of PILIDO. Being a young organisation whose services are in demand, and having had significant success on limited resources, PILIDO needs to enhance its capacity for future effectiveness. Improving structures, systems, policies and procedures to support field activities is essential, and for this to happen, resources are required.

The overall goal of PILIDO is to raise the living standards of the agro-pastoralists in Manyara and Arusha Regions. This is done through improving PILIDO’s quality of pastoral development work; through enhancing security of resource tenure, improving food security and women’s well being; and consistently adjusting activities to meet the changing needs of the pastoral communities in Northern Tanzania.

Programme Objectives

The aims of PILIDO institutional strengthening and coordination unit include:

To enhance PILIDO’ managerial capacity necessary for the planning, monitoring and evaluation of PILIDO programmes and activities;

To improve financial management systems;

To diversify PILIDO funding sources and look for resources to implement planned activities;

To improve PILIDO collection of information, analysis and reporting of PILIDO activities;

To provide ongoing support to field-workers and villagers in priority setting and designing of development initiatives;

To coordinate research and documentation in order to inform policy and actors in pastoral development;

Raising standards of living of pastoral communities in target areas by improving the quality of development work;

Planned Activities

PILIDO co-ordination unit plans to undertake the following:

To coordinate Board activities, meetings and address relevant policy and governance issues;
To coordinate and support all activities related to natural resource governance and management;
To recruit and retain qualified Staff of behalf of the Board of Directors;
To develop clear procedures and controls;
To provide on-going training to management;
To secure adequate funding and equipment;
Improving personnel policies and terms of service;
Improve financial policies and procedures;
Fundraising/diversification of sources of funding;
Programme planning, monitoring, evaluation and reporting;
Networking

Expected Outputs/Results

To have a core staff of managers to provide guidance and manage the programmes of PILIDO effectively;
To ensure that the Board of Directors meets four times a year and provide oversight;
To have in place necessary management systems, policies and procedure;
Decision-making structures, control and accountability;
Diversification of sources of funding;
Networking with organisations involved in conflict resolution and food security

Monitoring and Evaluation

Monitoring and evaluation already form an integral part of PILIDO planning and implementation of activities. Ongoing evaluations are meant to assess performance and see whether programme objectives are being realised.

PILIDO’s internal programme assessment is conducted on a regular basis and at various levels. Monthly meetings are designed to facilitate reporting on activities of the previous month and planning activities for the coming month. PILIDO programme manager who is in-charge of fieldwork planning, monitoring and evaluation chairs these meetings. As well, planning, monitoring and evaluation meetings bring PILIDO staff together as Team.

At the policy level, PILIDO has developed a set of checklists which ensure its evaluations are participatory, focused and owned. This means that a wide range of stakeholders are involved at various stages of reviewing programme results; and that learning is at the heart of evaluations. Also, flexibility is built in planning programme activities; and rapid appraisal methods are used to assess the relevance of each component of the programme.

The implementation of the proposed project will include close monitoring and evaluation of its performance. This will involve internal ongoing evaluations, mid-term reviews and project final external evaluations at the end of this five year plan.

At the beginning of project implementation, discussions will be held regarding ways of managing collection, tools of analysis, reporting, dissemination and use of data.

PILIDO values target communities as active participants who own both the process and product of the proposed project activities. Thus local communities will form part of the monitoring and evaluation process.

At the end of the first year, external experts will be invited to facilitate and moderate annual programme review. Organisational capacity assessment and organisational development will be conducted through institutions based in Arusha or Dar es Salaam such as EASUN, CASEC or TRACE. Lessons learnt will be incorporated into the planning for the following year.

Indicators of Programme Performance

A set of indicators used as management tools include:

Number and frequency of land use conflicts

Number of villages with completed land use and management plans

Agricultural and livestock productivity

Increase/decrease in number of food (in)secure households

Increase/decrease in community nutritional levels

Number of women’s groups managing self-reliance projects

Increase in number of women’s groups affiliated with PILIDO

Organisational effectiveness of PILIDO

PILIDO has its financial policies, regulations and audit rules. These regulatory rules will be applied to the proposed 5-Year Plan, and if contractual requirements stipulate new regulations, PILIDO will incorporate these into its financial and audit plan.

Internal Auditing will be done every six months and external auditing will be done at the end of every financial year. Audit report and management letter will be addressed to the chair of PILIDO Board of Governors.

About Pilido

About Pilido

Our Team

Target Area

About Pilido

About Pilido

Our Team

Target Area